Electronic Signatures Improve Efficiency – With advancements in mobile technology and cloud computing, many businesses have committed to moving to paperless solutions for most aspects of their daily operations. Although a paperless office is the ultimate goal, many organizations still rely on old-fashioned physical paperwork for contracts, proposals, and other documents requiring a signature. Fortunately, efficient and easy-to-implement electronic signature resources are now available and designed to meet a wide range of needs. If you’re looking for ways to drop the pen and paper, start thinking about e-signatures. Here are five benefits of electronic signatures and what you can expect when you make the switch.
Why Electronic Signatures Improve Efficiency
One of the most significant benefits of electronic signature technology is how easy it is to use. Whether you’re using one of the major online providers or DICE’s Matrix solutions designed for the security industry, your team can capture a signature using a mobile device from any location. Once the signature is captured, it is added to the digital document and stored in the cloud to be accessed at your convenience.
Cybersecurity concerns are among the biggest holdups for organizations on the fence about e-signatures, but did you know this route is safer and more secure than traditional paper documents? In addition to the digital signature you capture, you also have access to traceable information such as when and where the document was signed.
With an increasingly global economy, today’s businesses are no longer tied down to one geographic location. Whether you’re a large organization with multiple locations or are a small business, you most likely are working with customers or partners worldwide. E-signatures allow you to capture legally binding agreements remotely without the need to print, mail and scan physical documents.
Related Reading: Help Your Organization Embrace Software Change with These Tips
When most companies decide it’s time to invest in new software or make extensive updates to tried-and-true systems, leadership often makes the miscalculation that their teams will handle the transition with nothing more than a few bumps along the way. However, when employees stick to their old ways or are reluctant to adopt a new approach, it can have a devastating impact on everything from productivity to morale. If your organization is considering switching to new software or technology, it is a must to lay the groundwork for successful implementation. Here are a few tips to help your team embrace the change.
Electronic Signatures Improve Efficiency and Eliminate Hassle
Electronic signatures take the hassle out of documenting and storing traditional documents, leading to an almost instantaneous turnaround. A process that used to take days and even weeks from start to finish can now be completed almost immediately. Not only is this safer and more convenient, but it also gives your business more flexibility in time-sensitive circumstances.
Every business is looking to cut costs, and electronic signatures are one of the easiest ways to do that. E-signature users report significant savings on everything from paper and postage to hours spent processing and organizing physical documents. For those still unsure about going digital, the cost of doing business as usual is often the deciding factor.
If you’re still using traditional pen and paper methods to capture signatures, now is a great time to consider digital. Our team is available to answer your questions and show you how solutions like Matrix Service and Sales allow your team to record e-signatures securely. Contact us today to schedule a virtual demo.
Author: Avi Lupo, Co-President Dice Corporation